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  • I know when Inspections are done, who is doing them and what repair items are outstanding. I never had that information at my fingertips before.

    Tim Phillips, Huron-Clinton Metroparks
  • Like most, until this App arrived, documentation was paper checklists with often lengthy reporting times. Now I can input all my client’s equipment assets into the app, conduct inspections, and create findings and tasks based on the standard of care.  My clients can then use the app to do subsequent inspections, or engage me for ad hoc work.

    The report writer makes it easy to produce a professional report customized to each clients preference for information.

    PlaySafe’s support team has been incredibly accessible and supportive through my learning curve and has been able to provide quick customized solutions for me when needed .  Pricing is flexible to accommodate high and low volume inspectors

    Cathie Biggar-Smith- CBS Risk

Features

  • Inspect
  • Manage
  • Maintain

Use the Mobile app to record Inspections live on site, in real time.

  • PEACE OF MIND GUaRANTEED

    Conduct Inspections using PlaySafe+ iOS/Android.

    INSPECT

    • Conduct Inspections on your Mobile via set Schedules or Routes.
    • View the full list of Sites for a free flowing Inspection method.
    • For extra efficient Inspections – create the Inspection Types you require to filter the Assets and Finding checklists to only display the relevant information.
    • Add Findings straight from maps (annual users only).
    • Site and Asset details, including Photos, can be updated during the Inspection process.
    • Findings and Tasks can be edited when required with a full Audit Trail history stored. 
    • Inspections are signed off and date/time stamped to create accurate indisputable evidence logs.
    • NEW! Assets not Inspected now included in the Inspection and can be marked as such for clarity.

     

  • PEACE OF MIND FOR TASK & SITE MANAGEMENT

    TASK MANAGEMENT

    • All Unresolved Tasks can be viewed and managed to completion via the Mobile.
    • Filter by specific Sites, Routes or Contractors.
    • Contractors can given access to view just the items assigned to them (additional charges for external operators may apply).
    • Scheduled Tasks can be set up via the Desktop and then actioned accordingly.

    SITE MANAGEMENT

    • Maintain the most up to date Asset register possible containing all the key facts on your Assets.
    • Site Owners, Departments, Sites and Assets can be added, populated and edited from the Mobile.
    • Asset specific fields for different Asset Categories are included as standard.
    • Sites and Assets can be geocoded, areas plotted and even edits made from the map.
  • Built-in checklists

    PlaySafe comes with a ‘Standards’ as standard guarantee. The in-built checks based on Inspection standards and maintenance requirements are included and mapped to provide sensible selection checklists, which are cross referenced to relevant Assets, Findings and Tasks.

    Complete your Inspections accurately and quickly. Create and define Inspection types to suit your individual requirements or use the pre-defined ones e.g. for Play – High Frequency and Low Frequency. The Standard included for Play use is:

    • ASTM F1487-11

     

     

  • AUTO LINK PHOTOS

    • Photos taken with your smartphone can be linked to a Site, Asset, Finding or Task. They can be pulled into reports or viewed on the Desktop app. 
    • Multiple Photos can be linked at each level.
    • From your Mobile use your phone’s gallery to select multiple Photos to link at once.
    • View thumbnails of the Images from the Mobile and update as required with a simple press and hold function.
    • Contractors can use Task Images to prove visual completion of a Task.

Use the Desktop app to manage and review all Inspections, Findings and Tasks. PlaySafe can act as a management tool to support decision making and financial planning.

  • AUTOMATED TO DO LIST

    PlaySafe’s Automated To-Do List, available from either the Desktop or the Mobile prompts Users to complete any overdue scheduled Inspections or outstanding Tasks – reducing risk and providing a centralized view. Other available To Do list prompts include:

    • Findings without Tasks
    • High Hazard Findings
    • Scheduled Inspections
    • Scheduled Tasks
    • Tasks Due for Monitoring
    • Unresolved Findings

    Nothing can be forgotten or overlooked, and it brings your attention to items requiring action.

  • REPORT GENERATOR

    • Produce high quality, tailored reports via a simple wizard tool for email or print.
    • Different report formats are provided as standard or the templates can be adapted to suit specific needs and saved for future use. 
    • Include Photos in reports, filter by specific Sites or group by Sites, include specific comments and logos.
    • Information in the report can be set as per your requirements down to the specific fields included. 
    • Edit the final draft in Word, save as a PDF to email or view as an HTML report dependent upon requirement.
  • READ-ONLY ACCESS/CONTRACTOR ACCESS

    • PlaySafe is happy to offer read-only access to clients or coworkers who would benefit. Simply sign up, so they see what you see.
    • External Contractors can also be supplied a licence, usually at very reasonable rates to enable them to view the works requiring their action. 
    • By employing a single system to accommodate the entire Asset management – Inspections – maintenance process, paperwork is reduced to zero and time spent chasing and checking on progress becomes obsolete.
  • TASK MANAGEMENT

    • Simple Task list management allows you to prioritise work schedules quickly and easily.
    • Assign Tasks to Contractors (internal or external). Complete jobs via the smartphone, tablet or Desktop.
    • Create Works Orders or job sheets if required to email or print for Contractors themselves.
    • Tasks can be viewed from the Mobile. Contractors can be given a log in so they only see the Tasks assigned to them.
    • Tasks can be seen for action during the Inspection too if your Inspection team also carry out maintenance works whilst on Site. 
    • Tasks can be marked as completed with both a Photo and date.

     

  • Scheduled Tasks

    • Scheduled Tasks (usually proactive actions rather than those resulting from a Finding or a fault e.g. grass cutting) can be set in the system and repeated on a reoccurring frequency.
    • Action Scheduled Tasks without the need for Inspections or Findings. Mark as Completed or Missed.
    • Photos can be added to show the action was carried out or if it was not, alongside a note. 
    • Scheduled Tasks are listed in date order and can be filtered by Site, Route or Contractor.

Maintain an accurate Asset Register of the items you are responsible for. Maintain your Assets to the best practically possible condition

  • SITE & ASSET DATABASE

    Create and maintain a comprehensive database containing vast amounts of information and Images on your Sites and Assets. What you record is up to you – of course the more you record the more valuable your data becomes.  Included are specific fields only displayed for the relevant kinds of Sites or Assets, for example: 

    GENERAL SITE FIELDS:

    PLAY SPECIFIC SITE FIELDS:

    GENERAL ASSET FIELDS:

    PLAY ASSET SPECIFIC FIELDS:

    TREE ASSET SPECIFIC FIELDS:

    Name Playground category Name Age range Maturity
    Address Play value Sub type Free height of fall Vigour
    Ward Surface Value Manufacturer  Impact area Longevity 
    Route Care and maintenance fields Installed date EN compliance Location type
    Site condition   Condition   Size
    Development potential       Conversation area
    Access level       Preservation order
    Site life expectancy        
    Conversation area        
    Disabled access        
  • MAPPING TOOL

    Plot Sites and Assets using the Mapping via either the Desktop or Mobile to improve management reporting ability, Route planning and cost evaluation of future stock.

    From the Mobile mapping is easy. From the location of the Site or Asset, tap Geocode and the information will be plotted and stored. Map pins can be moved to improve accuracy of plotting. Map paths and polygons can be plotted. Edits to Site and Asset details can be made directly from the map. Findings can even be plotted directly from the map.

  • MANAGEMENT INFO

    The Desktop Dashboard displays an overview of core information available from your database.  It can be filtered to show for selected Site Owners, Departments or Sites. The data displayed updates accordingly. Track the progress of  your Inspection and maintenance teams against core performance indicators such as:

    UNRESOLVED FINDINGS

    • Findings with no assigned Risk
    • All Unresolved Findings
    • Findings with High/Unacceptable Risk

    FINDINGS AND TASKS

    • Findings added and Task resolved within a defined period
    • Number of Inpsections completed within a defined period
    • All Findings without Tasks
    • All Findings past their Resolved by data
    • Findings set to review and Tasks set to Monitor

    INSPECTIONS

    • Completed and In Progress Inspections
    • Inspections by type within a defined period
  • MODULAR

    PlaySafe is a modular system providing access only to the sector areas you require. Pay only for the modules you require, Or choose to have a corporate annual licence to include access to all Asset areas and related checklists. Alternatively buy an annual bundle of sectors at reduced rates for multiple purchases.

    Modules include (but are not limited to):

    • Playgrounds
    • Trees
    • Parks & Open Spaces
    • Grounds Maintenance
    • Allotments
    • Leisure Centres
    • Health & Safety
    • Car Parks
    • Estates Management
    • Site Management
    • Vehicle Checks
    • Highways
    • Water Safety/Beaches/Coastal Paths

    If you need access to additional Asset areas or Assets not currently covered by PlaySafe – our team will be happy to work with you to resolve this. 

     

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